Position:
The Special Assistant to the President and CEO will work closely with the Chief of Staff and is charged with making the President and CEO a better, faster, stronger, more effective leader by creating capacity for him to focus on the most important work to Alluma. The purpose of this position is to perform a wide variety of highly responsible, complex, and confidential duties for the President & CEO, Board of Directors, and Executive Leadership team, including agenda preparation, minutes preparation, and records management; to organize and plan Board of Directors meetings; to coordinate assigned activities with various functions, and external stakeholders; and to represent the President & CEO with all stakeholders. 

Essential Duties & Summary of Responsibilities:
Maximize the President and CEO’s time and ensure alignment with Alluma’s priorities
• Maintain a high level of confidentiality.
• Serve as key member of the President and CEO team to execute and support strategic priorities and work across teams to drive results across Alluma.
• As needed, support the Executive Assistant to the President and CEO in streamlining workflows and priorities by managing the CEO’s schedule, prioritizing appointments, arranging meetings/conference calls, arranging travel, providing materials for off-site meetings and anticipating next steps.
• Work closely with the Chief of Staff and Executive Assistant to ensure President and CEO is set up to make decisions quickly.
Preparation and logistics for key meetings/events both internal and external
• Prepare for and follow up on internal and external meetings. When needed, participate directly in meetings and follow up with the relevant parties.
• Assist the Office of the CEO and members of the Executive Leadership Team with information-gathering, communication with different parties, developing and monitoring plans, keeping track of responsibilities.
• Conduct research, write proposals, first drafts for President and CEO or Chief of Staff as needed, including summarizing memos and concise lists.
Internal and external communication
• Write and edit emails and other written materials on President and CEO’s and Chief of Staff’s behalf.
• In partnership with Communications staff create PowerPoint Presentations and draft speeches and talking points for external and internal presentations and speaking engagements.
Special Projects
• Manage special projects assigned by the President and CEO and/or the Chief of Staff.
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Proactively identify ways to improve the efficiency and efficacy of the CEO’s Office and the Executive Leadership Team.
• Anticipate needs from the team and identify opportunities to create processes and systems to streamline workflow of the CEO’s Office.
Support Alluma’s Governance Process
• Develop, prepare and distribute Board of Directors and Committee meeting materials.
• Ensure the timely communication of information to the Board of Directors as required.
• Take and maintain minutes for the Board of Directors and designated committee meetings.
• Maintain electronic and hard copy materials for Board of Directors meetings and assist board members with accessing materials.
• Together with the Chief of Staff lead on planning and execution of Board of Directors meetings and events.
• Support the Chief of Staff in board recruitment and new board member orientation.
• Support the Chief of Staff in following up on tasks from Board of Directors and committee meetings.

Qualifications Requirements (Knowledge, Skills, Abilities):
• Excellent technical skills in using Microsoft Office/Google Docs (Excel, Word and PowerPoint), Microsoft Outlook as well as Smartsheets or similar task management tool.
• Discrete professional with strong interpersonal skills, ability to handle confidential information and the build relationships across the organization.
• Customer service orientation, pleasant and upbeat attitude, strong work ethic, and desire to help
• Strong written and verbal communication skills.
• Detail-oriented and committed to accuracy with strong organizational skills and ability to manage multiple priorities and projects with excellent follow-through to meet deadlines.
• Comfortable with change and flexible.
• Ability to craft verbal and written communication with a keen sense of relationship-building and customer service.
• Strong organization and project management skills - ability to see the big picture and to manage the small details, and to create and maintain systems that enhance organizational efficiency.
• Take initiative when appropriate.

Education Requirements:
• Minimum of 1-5 years of professional experience, specific assistant work preferred.
• Bachelor's degree from a four-year accredited college is preferred.

Work Environment and Conditions:
Physical requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

While performing the duties of this job, the employee is regularly required sit, stand, talk and hear, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms. The employee may occasionally walk short distances (<1/2 mile) and lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.

Work environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is working in an office environment. The noise level in the work environment is usually moderate.

What We Do:

Alluma is a non-profit on a bold mission: to remove the barriers between people and the services and support that matter most. We are policy experts and technologists, determined leaders and compassionate innovators, united by our desire to do whatever it takes to solve complex problems in access to health and social services. We create technology solutions that put people first.

How We Work:

Alluma employees dig deep into how our clients work and the challenges faced by the people they serve, so we can streamline complicated processes and design smart solutions that work better for everyone. At Alluma, every employee has a role in ensuring that nobody falls through the cracks. We put people and their unique needs at the center of what we do. Each client we work with is different, and each community they aim to serve unique, so our technology must flex to each opportunity.  Our work is done with a clear set of values for racial and economic equity, deep listening, and community voice and engagement.

Who You Are:

• Exhibit a blend of creative, strategic and analytical thinking combined with policy and/or operations experience.
• Able to empathize with individuals seeking services, clients, and partners.
• Able to make thoughtful, data-driven recommendations.
• Excel in ambiguous situations and uncertainty is fun for you.
• Have a roll-up your sleeves and get things done mentality.
• Thrive in a diverse, collaborative environment and are passionate about kicking off new projects.
• Eager to take on assignments that are novel or require creative approaches to achieving the outcome.
• You know that in order to make change happen, you need to understand how things work today so you can improve them for tomorrow.
• Have a strong desire to change the world and are looking to join an organization like ours that will allow you to move the needle!

Position Description:

As one of the three functions within the Strategy & Innovation Department at Alluma, the Policy Innovation Group is a critical driver of Alluma’s work, making connections between public policy at the federal, state and local levels and the people those policies are aimed to serve. This happens through developing an understanding of critical issues and the profound challenges faced by those seeking services.

As part of the larger efforts of the Strategy & Innovation Department, the Policy Analyst will apply their understanding of the critical issues and the structural and policy challenges faced by people to help shape and influence the organization’s business strategies and practices based on emerging policy and/or technology trends. The individual will identify and share innovative policy approaches and developments through research, analysis, trainings, and thought leadership. The individual will also collaborate with other Strategy & Innovation team members to conduct field discovery, ideate, design, and act as a subject matter expert (SME) while prototyping innovative policy approaches that lend themselves to technology accelerate connecting people to services they need.

This role reports directly to the Executive Director, Policy Innovation.

Essential Functions & Summary of Responsibilities:

• Identify current research, best practices, and strategies for supporting Alluma’s policy work.
• Stay current on federal, state, and local laws and available literature in the policy areas relevant to Alluma’s work.
• Conduct in-depth research, scans and analyses of the policy landscape and industry trends, needs at the community level, and trends in policy and technology at all levels.
• Be a timely and responsive source of information, policy & political updates, and materials/resources through issuing regular policy updates to internal and external stakeholders.
• Develop and maintain working relationships with legislative, administrative, and intergovernmental staff, as well as industry groups and nonprofit organizations in the policy areas relevant to Alluma.
• Spend considerable time in the field developing a first-hand understanding of the public policy issues critical to Alluma, of the challenges faced by the people Alluma serves, and how entrenched policy inequities may impact connecting people to the services they need.
• Act as Subject Matter Expert (SME) to ensure the development (e.g., Scope of Work, business requirements) and implementation of technology projects reflect an understanding of the critical policy issues, the challenges the people we serve face and the most effective solutions to these issues and challenges.
• Prepare or present ideas regarding issues based on analysis and evaluation through policy briefs, policy memos, charts, and graphs, etc. to a wide range of audiences.
• Represent Alluma at relevant national and state conferences, and policy forums.
• Other duties as assigned.


Qualifications Requirement (Knowledge, Skills, Abilities):

• Strong investigative and research skills, including identifying statutes, rules, policies and procedures relevant to Alluma’s policy work.
• Demonstrated experience in synthesizing, analyzing, and evaluating highly complex information and translating it into clear and concise documents or presentations.
• Demonstrated experience in communicating clearly and concisely through oral and writing presentations to internal and external audiences.
• Able to think creatively, experiment, and willing to take risks.
• Able to work effectively in teams and with all levels of the organization.
• Able to learn quickly, show initiative, and eager to take on increasing levels of responsibility.
• Well-developed interpersonal skill set — especially active listening, empathy, patience, and relationship building.


Education/Training Requirements:

Minimum:

• Degree in public policy, public or business administration, economics, social work, education or a related field that includes a curriculum of economics, statistics, public finance, and policy analysis.
• 2-4 years of experience in an analytical role with demonstrated increased responsibility.

Ideal:
•    Experience in public policy, social services, program operations or public sector technology. 
•    Strong curiosity about the design, development or implementation process of technology projects involving multiple stakeholders and complex systems.

Compensation

Salary is commensurate based on work experience with a range from $65,000 to $80,000.

Work Environment and Conditions:

Physical requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. 

While performing the duties of this job, the employee is regularly required sit, stand, talk and hear, use hands to finger, handle, or feel objects, tools, or controls; repetitive motion; reach with hands and arms. The position is primarily sedentary work.  The employee may occasionally lift and/or move up to 10 pounds. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; Other vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.

Work environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is working in an office environment. The noise level in the work environment is usually moderate.

Salary Range:120000.00 To 150000.00 (USD) Annually

What We Do:
Alluma is a non-profit on a bold mission: to remove the barriers between people and the services and support that matter most. We are policy experts and technologists, determined leaders and compassionate innovators, united by our desire to do whatever it takes to solve complex problems in access to health and social services. We create technology solutions that put people first.

How We Work:
Alluma’s employees dig deep into how our clients work and the challenges faced by the people they serve, so we can streamline complicated processes and design smart solutions that work better for everyone. At Alluma, every employee has a role in ensuring that nobody falls through the cracks. We put people and their unique needs at the center of what we do. Each client we work with is different, and each community they aim to serve unique, so our technology must flex to each opportunity.

Position Description:
The Data Analytics Manager role will support our growing data needs across the organization. The position will be responsible for leading analysis and infrastructure projects, ad hoc data analysis projects for internal and external clients, leading stakeholder engagement on internal projects and developing and delivering trainings. This role will get to shape a data practice and help drive Alluma’s data-informed culture.

Essential Functions & Summary of Responsibilities:
• Coordinate multiple data projects and infrastructure initiatives within the Data Program.
• Collaborate with leaders of functional areas to identify opportunities to operate more efficiently and effectively and to use data to spark change.
• Gain alignment on new approaches and work closely with our key business stakeholders and technology partners to define requirements, plan and deploy new capabilities from dashboards to data processes.
• Analyze data using SQL, Excel and Tableau/Metabase to support decision making and develop reporting dashboards to monitor performance against goals.
• Build new capability for the organization using predictive modeling and analytics.
• Lead the planning and development of a data catalog to serve the organization’s data users
• Evangelize the use of OKRs and metrics across the organization.
• Conduct trainings on data concepts and specific tools.
• Supervise data analysts.
• Develop a staffing and partnerships plan including interns/apprentices in partnership with HR.
• Be part of a new team championing a data-informed culture
• Other duties and tasks as assigned

Qualifications Requirements: (Knowledge, Skills, Abilities):
• Minimum 5 years industry experience in data analytics and leading project teams,
• Strong analytical and quantitative skills; comfortable working with large quantities of data and able to quickly and accurately analyze results.
• Excellent oral and written communication skills, the ability to deliver quantitative and qualitative data in a compelling way, and the ability to quickly research, synthesize and summarize key lessons.
• Ability to constructively express contrary points of view and seek consensus among strong, independent thinkers.
• Proficient with Excel (Pivot Tables, Lookup functions), Tableau/Metabase and SQL.
• Familiar with statistics, models and concepts within the field of Data Science.
• Strong understanding of HIPAA, data privacy and ethics.
• Experience managing projects, including continuous improvement initiatives.
• Passion for making a difference in the social sector.
• Comfort with ambiguity, ability to take a vague problem and drive material results.
• Exceptional communication skills and desire to share your knowledge with clarity, patience, and empathy.
• The ability to work independently and set your own priorities with careful attention to detail and deadlines.

Education/Training Requirements:
• Bachelor’s Degree (B.A. /B.S.) in Computer Science, Social Sciences, Public Health or equivalent experience in a related field required, Master’s Degree preferred.

Work Environment and Conditions:
Physical requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

While performing the duties of this job, the employee is regularly required sit, stand, talk and hear, use hands to finger, handle, or feel objects, tools, or controls; repetitive motion; reach with hands and arms. The position is primarily sedentary work. The employee may occasionally lift and/or move up to 10 pounds. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; Other vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.

Work environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is working in an office environment. The noise level in the work environment is usually moderate.

Position:
This position will be responsible for Full-Cycle Accounts Payable along with Other Accounting Duties.

Essential Duties & Summary of Responsibilities:
Accounts Payable (~80% time):
• Review incoming invoices and employee reimbursements and verify supporting documents. Investigate and resolve variances or unusual amounts.
• Perform A/P functions including three-way match/contract.
• Input invoices into Accounting System for payment processing.
• Follow up with approvers to ensure invoices are approved timely.
• Interact with vendors and other departments regarding A/P issues.
• Maintain A/P records and filing.
• Collect credit card receipts from cardholders and reconcile credit card statements and collect credit card receipts from cardholders.
• Play a key role in data collection for annual regulatory filing requirements, such as 1099’s, business property taxes 571L, sales taxes reports, and all other A/P related reports.
• Prepare A/P month-end accrual entries.
• Perform research and analysis related to A/P as needed.

Other Accounting Duties (~20% time):
• Responsible for check deposit.
• Maintain and update Fixed Asset Schedule on a monthly basis.
• Assist in month-end closing as needed.
• Assist in providing operational support when needed.
• Other special projects and accounting duties and responsibilities as assigned.
Qualifications Requirement (Knowledge, Skills, Abilities):
• Strong oral and written communications skills and able to communicate effectively both internally and externally.
• Excellent attention to detail.
• At least 2 years accounting experience, Account Payable experience preferred.
• Strong computer skills in Excel and proficiency in the use of accounting software.
• Demonstrate problem solving and time management skills.
• Must be comfortable with multi-tasking and working under minimum supervision.
• Must also be willing to shift gears and priorities as needed and be comfortable with workload shifting to meet the needs of the company.
Education Requirements:
• Bachelor’s degree (BS) in accounting/finance or business administration preferred or a comparable combination of formal education and accounting experience.

Work Environment and Conditions:
Physical requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

While performing the duties of this job, the employee is regularly required sit, stand, talk and hear, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms. The employee may occasionally walk short distances (<1/2 mile) and lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.

Work environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is working in an office environment. The noise level in the work environment is usually moderate.